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Accounts Payable Specialist

Creative Fabrica

Creative Fabrica

Accounting & Finance
Amsterdam, Netherlands
Posted on Wednesday, May 29, 2024

We're Creative Fabrica, a fast scaling tech start-up from Amsterdam.

Our mission

Enable creativity by giving access to everything related to the creative process: inspiration, learning, creating and sharing. The ‘Creative Inspiration Flywheel’

This creates a self-sustaining community that lives within the Creative Fabrica ecosystem.

About the platform

We launched in 2016 as a marketplace for fonts with a subscription service. In the last 8 years we have been through tremendous growth, and we're just getting started!

We have scaled to 40 million+ monthly page views, over 20 million listed products and 20000+ active designers.

Our focus is to create a platform for designers that enables them to offer exceptional high-quality content. We make their products searchable in unique ways. This allows our customers to speed up their workflow, allowing them to focus on what they love most: Creating.

We are growing. Fast. You will help us grow even faster.

As our Accounts Payable Specialist (32-40 hours per week), you will be responsible for Creative Fabrica’s invoice and payment processing. You’ll organize all incoming invoices and make sure that they are recorded in an accurate and timely manner.

You will work in the Oracle NetSuite ERP daily, respond to questions from suppliers, and be in touch with colleagues within the Creative Fabrica organization. You are familiar with basic accounting principles and adapt easily to new ways of working. You have an eye for detail, and strong verbal and written communication skills. We are looking for an accurate and experienced Accounts Payable Specialist who can also help with optimizing the Accounts Payable processes. You will be part of a small dedicated finance team and report to the Financial Controller.

Responsibilities:

Invoice Processing

  • Manage Accounts Payable mailbox;
  • Process and archive all incoming invoices accurately and timely;
  • Code invoices with the appropriate general ledger account;
  • Timely follow-up for unmatched and/or unapproved invoices;
  • Assigning/Recording invoices and Credit Card transactions to the correct authorization routing;
  • Solve problems regarding Accounts Payable issues (open invoices, double invoices or wrongly recorded invoices, etc.;
  • Collaborate with other departments to ensure smooth workflow and improve processes.

Bank

  • Process bank and Credit Card transactions in NetSuite and matching payments and invoices;
  • Monitor AP-aging reports to ensure timely payments and resolution of outstanding balances.

Payment processing

  • Weekly payment proposal creation;
  • Prepare and process electronic SEPA transfers and Paypal payments;
  • Issue and post checks for accounts payable;
  • Maintain vendor payment schedules and ensure timely payments.

Vendor management

  • Communicate with vendors to resolve discrepancies and answer inquiries;
  • Maintain accurate vendor records and update information as needed;
  • Handle vendor relations and ensure compliance with payment terms.

Reconciliation

  • Reconcile bank accounts & Accounts Payable transactions;
  • Verify and correct discrepancies between vendor statements and company records;
  • Reconcile monthly statements and related transactions;
  • Prepare and distribute accounts payable reports;
  • Maintain organized and up-to-date records of all Accounts Payable transactions.

Expense Reports

  • Process and verify employee expense reports;
  • Ensure compliance with company policies and procedures for employee reimbursements.

Reporting

  • Assist and deliver with month-end and year-end closing procedures and reporting;
  • Assist in audits by providing necessary documentation and explanations

Your Profile:

  • Bachelor's degree in Finance, Accounting, or Business Administration.
  • Minimum of 2-3 years of relevant experience in a similar role.
  • In-depth understanding of bookkeeping and accounts payable principles.
  • Proficiency in working with ERP systems, such as NetSuite.
  • Advanced knowledge of Microsoft Excel.
  • Familiarity with VAT regulations and processes.

You have:

  • A detail-oriented, organized, and structured way of working.
  • The ability to communicate consistently, clearly, helpfully, professionally, and politely with employees, vendors, and customers.
  • A good command of the English language.
  • The ability to work independently as well as part of a team.

Nice to have:

  • Proficiency in reading and comprehending Dutch.
  • Experience working for an international B2C company.

Let us take care of you

  • Competitive Compensation: We believe that hard work, skills, and ambition should be fairly compensated.
  • Top-Notch Tools and Gear: You'll be equipped with everything you need: a top-of-the-line laptop, the latest collaboration tools, and stylish accessories to match.
  • Awesome Office: Based in a beautiful office in the center, working here means delicious lunches cooked by our very own chefs, plus access to our own CF library to keep the learning going.
  • And a great team: We work hard and have fun together. On Fridays, we kick off the weekend together at the local bar, but there's more; we regularly organize events and company trips, creating opportunities to bond and build meaningful connections.

Is this you?

Get in touch! We'd love to speak to you.

You can apply by clicking the "Apply now" button.

Creative Fabrica is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.