Circula is a Berlin-based software-as-a-service fintech that provides companies with a comprehensive expense platform for any payments made by employees.

We are a team of 130 ambitious talents obsessed with the mission to simplify finance and payroll administration, while ensuring compliance through smart automations – so employees can do their best job. With over 30 nationalities we embrace diversity and foster an inclusive culture, welcoming different perspectives and connecting people from different backgrounds.

New work is nothing new to us: We value the freedom of choosing how and where we want to work. Through trust and flexibility, we are innovative and driven for success.

Want to become a Circulator? Join us in becoming the #1 expense platform in Europe!

As our Workplace Manager, you will play a pivotal role in creating an exceptional office environment and fostering a thriving workplace culture. Reporting directly to our C-suite, you will drive initiatives to enhance our office spaces, provide seamless executive support, and oversee impactful projects and events. This is your opportunity to make a tangible impact on how our teams collaborate and succeed.

• Office Management: You’ll oversee all operational aspects of our office, ensuring smooth day-to-day functioning, from managing supplies to aligning stakeholders. You will foster connection among Circulators by organizing small events and initiatives to encourage in-office as well as hybrid/remote collaboration.

• Event Planning: You will orchestrate memorable company events like our annual kick-off, summer party, management offsites, or team meetings.

• Innovation & Improvement: Beyond daily tasks, you will continuously identify ways to enhance our workplace setup and processes. From improving office layouts to automating workflows, your goal is to foster a better, more efficient work environment for all Circulators.

• Executive Assistance/Project Management: Depending on your availability (part-time or full-time), you will also act as a trusted partner to our C-suite, efficiently managing meeting coordination, travel arrangements, and communication to optimize their time and focus. Additionally, you’ll take on a pivotal role as a Project Management Office (PMO), driving cross-functional initiatives and taking full ownership of high-impact projects.

• Qualifications:
  You have 5+ years of experience as a Workplace Manager, Executive Assistant, or in a similar role, ideally in a tech company or fast-paced startup environment.

• Organizational Skills: You excel at managing multiple tasks, projects, and deadlines, ensuring seamless execution without compromising on quality.

• Ownership: You take initiative and deliver results independently, identifying challenges and tackling them with a solution-oriented mindset.

• Collaboration: You are a team player with exceptional interpersonal skills, capable of building strong relationships with both internal and external stakeholders.

• Problem Solving: Your analytical mindset enables you to break down complex challenges and develop practical solutions efficiently.

• Adaptability: You thrive in dynamic environments, balancing ad hoc requests and structured responsibilities with ease.

• Language: Fluent German and English skills, spoken and written, are a must.

• Circula’s Benefits. Enjoy Circula's food, internet and mobility allowances of up to €200 per month on us!
• Flexible working. We have a hybrid working model, a great, centrally located office in Berlin and offer home office days
• Learning and Development. Use your €1500 budget for books, conferences, courses and more.
• Free Urban Sports Club membership. Keep fit and healthy with the sports that you love.
• Positive and open-minded. We love to socialize at team and company events. We also love pets, so your dog is always welcome too!

Sounds exciting? Check out our careers page, our blog and get an impression of our culture at #lifeatCircula!

We promise, it will be quick! Our Team Lead Talent Acquisition, Alexandra Ösze will get back to you with feedback within 2 working days. During the interview process, you will meet our team, your manager Irene van der Werf and Circula’s Co-founders, Nikolai and Roman. We encourage you to apply, even if you don't meet all the criteria.

At Circula, we promote diversity and inclusion by welcoming individuals from diverse backgrounds. We value and embrace everyone, regardless of gender, ethnicity, sexual orientation, religion, or disability.